Wampums - Scout group management app logo Wampums

Sound familiar?

Scout leaders, parents, and volunteers deal with the same headaches every week. Wampums was built to fix them.

📋 Paper sign-up sheets

Printed forms get lost, damaged, or forgotten at home. You end up re-entering data by hand every time.

💬 WhatsApp overload

Important messages get buried in group chats. No history, no structure, no way to find last month’s carpool details.

📊 Spreadsheet sprawl

One file for attendance, another for badges, a third for fees. Different versions floating around, nobody sure which is current.

✉️ Chasing signatures

Emailing permission slips, printing, scanning, reminding — the back-and-forth never ends.

🔀 Too many tools

Google Sheets for tracking, Doodle for scheduling, email for announcements, a binder for health forms. Nothing talks to anything else.

🌐 Language barriers

Half your families speak French, half speak English. Every communication has to be done twice — or someone gets left out.

Scattered tools replaced by one unified dashboard

One app to replace them all

Wampums brings every part of scout management into a single bilingual platform — so you spend less time on admin and more time with the kids.

Plan & prepare

Replace binders and email chains with structured meeting prep.

  • Shared meeting calendar with all details
  • Activities, goals, and materials in one place
  • Assignments by group or leader role
  • Automatic bilingual reminders to parents
  • Digital permission collection — no paper

Track & record

Replace spreadsheets with live mobile tracking.

  • Badges, honors, and points — no paper logs
  • Live attendance on your phone
  • Equipment reservations and dashboards
  • Targeted notifications instead of mass texts
  • Centralized health forms and documents

Manage & report

Replace manual reporting with real-time dashboards.

  • Consolidated reporting across groups
  • Budget and expense tracking
  • Communication journal and audit trail
  • Secure exports for councils
  • Custom forms and API access

Everything your group needs, for every role

Wampums gives leaders, parents, and administrators each their own tailored experience. Explore what’s available for your role.

Meeting Preparation

AI-Assisted Meeting Plans

Generate full meeting plans with activities, responsible leaders, and required materials. Use previous meetings as templates.

Activity Calendar

Schedule and manage activities with dates, times, locations, and meeting points.

Automatic Reminders

Parents receive bilingual reminders before each activity with logistics and outstanding permissions.

Screenshot: meeting preparation dashboard

On-the-Ground Tracking

Mobile Attendance

Take attendance on your phone with guest support, optimistic updates, and offline queuing.

Badge & Honor Tracking

Multi-level star/badge system with approval workflows (pending, approved, delivered) and bulk operations.

Points System

Award points by group or individual. Sortable views with offline support and optimistic updates.

Medication Dispensing

Track medication requirements, schedule dispensing windows with timed alerts, and record distribution events.

Communication

WhatsApp Integration

Connect via QR code and send announcements directly through WhatsApp with real-time delivery status.

Email & Mailing Lists

Role-based mailing lists with templates and a built-in announcement composer.

Google Chat

Configure Google Chat spaces for automated notifications to your leadership team.

Permission Slips

Create, email, and track permission forms. See who has signed and send reminders to those who haven’t.

Logistics & Equipment

Carpool Coordination

Parents offer rides and assign their own children to available cars. Quick-access view shows who is in each vehicle so families can keep friends together when possible.

Inventory Management

Catalog equipment with photos, track storage locations, and manage condition status.

Material Reservations

Reserve equipment for upcoming activities with automatic conflict detection for overlapping bookings.

Resource Dashboard

At-a-glance view of what equipment is reserved for each meeting date.

Why choose Wampums over...

See how a purpose-built platform stacks up against the tools you’re cobbling together today.

Category
Paper-based
Spreadsheets
Single-purpose apps
Wampums
Attendance
Paper lists, re-entered later
Manual entry, error-prone
Separate app, no context
One-tap mobile, synced with badges & reports
Badge tracking
Binder logs, lost easily
Complex formulas, hard to share
Limited to one badge program
Multi-level system, approval workflows, parent visibility
Communication
Handouts, phone trees
Not applicable
One channel only
WhatsApp, email, Google Chat, push — all integrated
Documents
Filing cabinets, lost forms
Shared drives, version chaos
No document features
Digital permissions, health forms, auto-reminders
Finance
Receipt envelopes, manual tallies
Formulas break, no audit trail
Separate accounting tool
Fees, budgets, expenses, fundraisers — all in one
Customization
None
DIY, fragile formulas
Rigid, one-size-fits-all
Custom forms, flexible roles, bilingual by design

Built bilingual. Built flexible.

Wampums speaks your language — and adapts to your organization’s unique needs.

🌐 Fully bilingual (EN/FR)

Every screen, notification, form, and report is available in English and French. Each user picks their own language — no duplication needed.

📝 Custom form builder

Create registration forms, health forms, and permission slips with a drag-and-drop builder. Add conditional logic, bilingual labels, and share forms across units.

🔧 Adaptable to any organization

40+ permissions, custom roles, multi-unit support, and configurable settings. Wampums adapts to Scouts, Guides, Cadets, or any youth group.

Screenshot: bilingual interface — English and French side by side

Your weekly meeting, simplified

No more scrambling. A clear workflow that keeps your team prepared, your parents informed, and your records up to date.

📅 Before the meeting

  • Create the activity plan with goals, materials, and leader assignments.
  • Wampums sends bilingual reminders to parents automatically before each activity.
  • Outstanding permissions and health forms are flagged.

📱 During the meeting

  • Take attendance in one tap — even offline.
  • Award points and log badge progress on your phone.
  • Track medication dispensing with timed alerts.

✅ After the meeting

  • Share a recap with parents via WhatsApp or email.
  • Update budgets and inventory in the same app.
  • Next week’s meeting is already templated and ready.

Real impact for every role in your group

🏕️ Leaders get their evenings back

Stop spending Sunday nights formatting spreadsheets and chasing parents for forms. Wampums handles the admin so you can focus on building great programs.

👨‍👩‍👧 Parents feel connected, not overwhelmed

One place to see your child’s progress, sign permission slips, check carpool details, and get meeting updates — in the language you prefer.

🤝 Volunteers can jump in without training

New leaders see exactly what’s planned, what’s needed, and what happened last time. No more deciphering someone else’s binder.

🛡️ Safety and compliance built in

Health forms, allergy tracking, medication logs, and permission slips are centralized and always up to date. No more wondering if a form is missing.

What scout leaders are saying

Real feedback from groups using Wampums every week.

“We used to spend an hour before each meeting just getting organized. Now everything is ready when we walk in.”

— Scout Leader, Gatineau

“As a parent, I finally know what’s going on each week. I can sign forms on my phone and see my daughter’s badge progress.”

— Parent, Gatineau

“The bilingual feature is a game-changer. Our group is mixed English/French and everyone sees the app in their own language.”

— Scout Leader, Gatineau

Frequently asked questions

How do we get started?

Request a demo and we’ll set up your organization. You can import existing participant data from CSV files and be running within a day.

How much does Wampums cost?

Wampums is free for scout groups during the early-access period. Contact us for details on future pricing.

Is my data secure?

Yes. We use HTTPS (TLS), encrypted backups, and role-based access controls. Your data is isolated per organization and never shared with third parties.

Can we work in English and French?

Absolutely. Every screen, form, and notification is fully bilingual. Each user chooses their own language and the interface adapts instantly.

Does it work on mobile?

Yes. Wampums is a Progressive Web App that works on any phone, tablet, or computer — no app store download required. It even works offline for attendance and points.

Can we customize forms and fields?

Yes. The built-in form builder lets you create custom registration forms, health forms, and permission slips with conditional logic and bilingual labels.

Can we import our existing data?

Yes. Wampums supports CSV import for participants, guardians, and users. We can also help with data migration from other systems.

How does the team stay aligned each week?

Meeting plans, automatic reminders, shared dashboards, and communication tools keep leaders, parents, and volunteers in sync without extra effort.

Explore all Wampums pages

Browse every English landing page, feature detail, comparison, and blog section to find the content that matches your group’s needs.

Ready to ditch the paper and spreadsheets?

Join scout groups across Canada that use Wampums to run better meetings with less admin. Get started in minutes.